This article explains why the Staff Costs line in the Budget Summary Report or Income and Expenditure Report may not match the total shown in Staffing (Profile View).
Understand Why the Totals Are Different
The Staff Costs line in the Budget Summary Report and Income/Expenditure Report is made up of two elements:
The total of all staff salaries shown in Staffing (Profile View) in the budget scenario.
Any lines in Other Expenditure that are linked to staffing codes.
This means the report total can be higher than the value shown in Staffing (Profile View) if there are additional expenditure lines coded to staffing.
Check Staffing Codes in Other Expenditure
If you can see a difference between the totals, check the Other Expenditure section first.
For schools, look for lines linked to these staffing codes:
E01 – E07.
31.
For academies, look for lines linked to:
EL 300 – 303e.
Any values posted against these codes in Other Expenditure are included in the Staff Costs line in the reports.
Compare the Report Total to Staffing (Profile View)
Open the relevant budget scenario.
Review the total shown in Staffing (Profile View).
Open the Other Expenditure section.
Identify any lines coded to the relevant staffing codes.
Add those values to the Staffing (Profile View) total.
Compare the combined figure to the Staff Costs line in the Budget Summary Report or Income/Expenditure Report.
The totals should now match.
📌Note: The same principle also applies to any custom LA reports for maintained school users.
For example, the total shown under E01 will include all budget lines associated with that code, not just the values held in the Staffing section.